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QUOTATIONS CHECKLIST
• Include in any covering letter a brief, but accurate written description of the artwork
• Submit simple but accurate dimensions of the work – overall height, width and depth will suffice in most instances – though try to clarify obscure or important features with drawings, photographs and supplementary measurements. Stick to one measuring system, dimensions in millimetres is both the standard and most accurate method. It is normally acceptable to round dimensions off to a very near convenient figure, provided the work eventually supplied does not significantly exceed the stated measurements (usually by no more than 2%).
• Provide clear, informative photographs (prints or digital files if acceptable), of any proposed MASTER PATTERN or MAQUETTE that cannot be viewed personally by the founder. Several viewpoints may be necessary, though the need for more than two or three well chosen angles is rare. If inclusion is likely to aid the founder in their calculations, at least one photographic view should include a scale marker; this is a ruler, or other commonly identifiable object of an appropriate proportion for comparative purposes. The scale marker should be placed adjacent to the work, but not in such a position as to obscure the overall view. Never submit original photographs of work unless these are disposable.
• Advise the founder of any circumstances that they might need to be aware of for the calculation of an accurate quotation. Details that should be disclosed in advance can include notification of any known completion or installation deadline, any contractual obligations expected of the founder, any likely requirement for special fixings, fixtures, or external features to be included, and so on. The founder must also be informed of any intention on the artist’s part to specify a non-standard casting alloy, or request an unusual surface finish on the artwork.
• Inform the founder as soon as possible of any significant changes in an ongoing project’s circumstances, especially if modifications are undertaken on an already quoted for design. Most foundry and workshop managers are reasonable and accept that changes to a job’s general circumstances or design can occur for any number of legitimate reasons. On the other hand, few will take kindly to being mislead or misinformed and they may even go so far as to refuse a significantly modified pattern at an previously quoted price.
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